Purpose: This policy establishes the procedures for securely and permanently deleting data and ensuring that data is retained only when necessary.
Scope: This policy applies to all employees, contractors, and third-party service providers accessing What Jobs News’ data.
Data Deletion Procedures:
- Data Retention Schedule: WhatJobs News will establish and maintain a data retention schedule that outlines the minimum and maximum retention periods for different data types. The retention period will be determined based on legal, regulatory, contractual, and business requirements.
- Data Deletion Requests: Employees and contractors who no longer require access to specific data must submit a data deletion request to the designated data privacy officer. Third-party service providers must follow the data deletion procedures outlined in their contract with What Jobs News.
- Secure Data Deletion: All data must be securely deleted using industry-standard deletion methods, such as overwriting or shredding. The data privacy officer or a designated employee will oversee the secure deletion process and ensure that data is irreversibly destroyed.
- Backup Data Deletion: Backup data copies must be deleted per the data retention schedule. Backup data that has exceeded its retention period must be securely deleted as soon as possible.
- Third-Party Data Deletion: Third-party service providers must delete What Jobs News’ data per their contract and provide proof of deletion upon request.
- Exceptions: In certain circumstances, What Jobs News may be required to retain data longer than outlined in the retention schedule. These exceptions must be approved by the data privacy officer or a designated employee and documented.
Policy Review: This policy will be reviewed annually and updated as necessary to reflect changes in legal, regulatory, contractual, and business requirements. The policy was last checked in December 2022.
